What are print managed services?

In this blog we will investigate how to achieve complete control over your printing and photocopying costs!

So what is MPS or Managed Print Services?

The phrase seems pretty complicated, and its definition is rather broad, but simply put, it is basically gaining visibility and controll of your printing and photocopying costs, allowing you to save money and  boost your efficiency & productivity.

MPS can also help you to improve your document security, along with addressing important environmental issues. It can encourage you to streamline your processes, reducing costs and increasing efficiencies in your work environment.

In today's ultra competitive business climate, reducing and controlling your costs is more important than ever. When businesses are preparing strategies to increase their revenue or improve processes, they might not take into account their document management costs, which are often quite a significant chunk out of their expenditure!  (Did you know that the costs of "printing" accounts for as much as 15% of a business's annual spending?)

By taking on a Managed Print Services (MPS) approach and introducing an output management strategy, you can outsource print management and cut costs by as much as 30%!  

MPS will…

  • Decrease document-related expenses and control your expenditure
  • Increase employee productivity and significantly reduce waste
  • Improve your "green footprint"

How do I find a reputable company that offers Managed Print Services? 

The best companies which offer this service do more than just oversee your printers and photocopiers. They should also:

  • Conduct a thorough initial assessment to assess your current printing infrastructure.
  • Monitor, manage and optimise your total print output.
  • Provide a plan to reduce the number and types of printing devices and supplies while meeting the needs of your business.
  • Identify and solve any printing problems
  • Reduce your 'green footprint' through using less paper and energy, thus reducing the amount of greenhouse gases and waste.
  • Monitor the printing environment and use improvements to save time and money.
  • Provide network management and IT solutions, such as cloud-based solutions.
  • Provide staff training so they are more productive and less wasteful.
  • Have a good track record in providing MPS, using highly skilled technicians.
  • Transform slow, paper-based processes like routing and approvals into automated, digital ones.

When looking for a reputable company it is important to bear these factors in mind.  If they don't offer these things, then try elsewhere!

  • Paragon Comment

Good advice here!  We, at Paragon, know that taking control of your print activities will ultimately help you to reduce costs in your working environment, thus saving you money. 

We also offer a full range of managed print services.  Everyone from small businesses to large, multinational conglomerates can benefit from reducing and taking control of their printing costs. With Paragon's expert technicians and know-how behind them, companies can use our tried and tested methods to:

  • Manage print devices - regardless of manufacturer
  • Assess printing needs and put into place the best mix of devices for your business
  • Help you to introduce automated, digital processes leaving behind the slow, paper-based processes behind you.

So what is the true measure of a good managed print services provider?

The answer to this one isn't that difficult!  A good provider will effortlessly manage your printing infrastructure, allowing you to focus on your business, and making money!

Controlling your printing and copying helps you to save money, so getting a reputable provider to manage "printing", which refers to the total cost of managing and optimising your printers, their output, and the people and processes that support these devices, makes good business sense.

  • Paragon Comment

We are always in the pursuit of new innovation and advancement and consider ourselves to be market leaders in the extensive portfolio of essential services and solutions that we offer, to support you in all areas of digital imaging. 

By allowing us to manage your printing infrastructure, we can make long-term improvements to your document processing and business efficiency, thus enabling you to concentrate on other vital areas of your business.   Our MPS can help you to:

  • Cut your capital expenditure
  • Increase the productivity of IT resources and print use
  • Reduce your printing/copying costs - by as much as 30%

We can reduce the total cost of office printing and enhance employee productivity by managing all aspects of your office printing and copying. This includes such areas as:

  • Service desks
  • Break-fix (see our repair page)
  • Supplies
  • Procurement of new equipment etc

We regard ourselves as the very best managed print services companies in London. To find out more about our managed print services please contact us.

By choosing Paragon Document Solutions as your managed print services provider, you can rest assured that your print infrastructure will be seamlessly managed.  Let us help you to reduce your print costs, improve productivity and comply with security and environmental regulations in your company.

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